Using the RIMS Calendar

 

Setting Up Your Calendar View for the First Time

The first time you view the equipment reservation calendar in RIMS, you will need to add the equipment items you wish to add to the calendar:

  1. Under Equipment in the left sidebar, click inside the dropdown box where it says "Type name to add to calendar ..." and begin typing the first few letters of the equipment item that you wish to add to your calendar display list in that left sidebar.
  2. When the item appears in the dropdrown box, click on it to add it to your calendar display list.
  3. Repeat typing the first few letters of each equipment item you wish to add in the Equipment box until you have added all of the equipment items to your calendar list that you might wish to display on your calendar.
  4. Once you add an equipment item to your calendar display list, it will remain there until you remove it (see below for instructions for how to remove an item) - even if you log out of RIMS and log back in.
  5. At any time in the future when you are added as a qualified equipment user to additional equipment items, you can repeat the steps above to add that additional equipment item to your calendar display list.

Adjusting and Customizing Your Calendar Grid View

  1. Clicking on the name of any individual equipment item in the list toggles it on and off to display or not display that respective equipment item's reservations on the calendar grid.
  2. The "Show All | Hide All" options at the top right of the calendar display list will allow you to perform those functions for ALL of the equipment items in the calendar display list.
  3. To the right of each equipment item in the calendar display list is a down arrow that drops down a menu for that respective equipment item with the following options:
    • New Reservation
    • Display Only This Equipment
    • Display All Listed Equipment
    • Remove Equipment from List
    • Color Palette (MANY colors to choose from to customize colors of your own equipment items)

Making a New Reservation

From the Main RIMS screen

  1. Under My Reservations in the Equipment portlet, choose the equipment item you wish to reserve from the dropdown list of your qualified equipment use items and then click on the grey Schedule button.
  2. The Equipment Reservations calendar screen appears with the New Reservation box in the upper left side bar open with the equipment item you selected at the main screen already populated in the Tool field.
  3. Adjust your start and end dates and times.
  4. Choose your billing project from the dropdown list of your valid billing projects.
  5. Click on the grey Save button to create your reservation.
  6. You will see it appear on the calendar grid.

From the Equipment Reservations Calendar Screen

  1. Click on New Reservation in the Calendar heading bar or click in the day/time area of the calendar grid that you wish to reserve in order to open the New Reservation box in the upper left side bar.
  2. If the equipment item you wish to reserve isn't the one in the Tool field, choose the item you wish to reserve from the dropdown Tool field box.
  3. Adjust your start and end dates and times.
  4. Choose your billing project from the dropdown list of your valid billing projects.
  5. Click on the grey Save button to create your reservation.
  6. You will see it appear on the calendar grid.

Editing an Existing Reservation

  1. Click on the existing reservation in the calendar grid to open the Reservation Info box in the upper left side bar.
  2. Click on the grey Edit button at the bottom of the Reservation Info box.
  3. Adjust the parameters of the reservation as desired.
  4. Click on the grey Save button at the bottom to save the edited reservations details.
  5. Click on the grey Close button at the bottom to close the Reservation Info box.
  6. You will see the revised reservation block appear on the calendar grid.

Exporting A Snapshot of Your Reservations

  1. Click on Export Snapshot in the Calendar heading bar.
  2. Follow the instructions to download an iCalendar File (.ics) of your own equipment reservations.